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Oilfield ERP (Enterprise Resource Planning) software
 
 

Oilfield Rentals

The Oilfield Rentals module supports single or multiple branch locations wherever your rental fleet is located. Rental contracts can be for short durations (days) or long term (months) and can include items from your rental fleet as well as third party rental items, (sublets).

All types of assets can be defined in your rental fleet and rented to your customers and including serial number assets as well as lot number assets (where a serial number is not defined i.e. drill pipe and drill strings). Each asset in the rental fleet is automatically integrated to Discovery’s Fixed Asset depreciation module.

Transactions

Discovery’s Rentals module automates the rental entry process and automates tracking the movement of your assets. Job entry can begin by quoting a job to a customer or by simply entering a rental order when the customer calls. The tools and functions available to your staff when entering a rental order include:

  • Look up equipment status: What job is it on now? When will it become available?
  • Look up equipment specifications: What are the capacities and features of the equipment (can it do what the customer needs?)
  • Record the customer’s unique specifications (each well or rig location can be unique)
  • Look up the customer’s past rental orders
  • Rental Utilization reporting 
  • Copy a customer’s past rental job
  • Define the rental rates to be used on this rental order
  • Pre-define cleaning or inspection service rates for this rental order
  • Define standby by charge rates for this rental order
  • A rental return page with calendar to minimize entry errors and additions
  • A whole host of rental rate options that are typical or even untypical to well service industry
  • Define if the rental order is pre-billed or post-billed
  • Define the start rent date and the delivery date (can be the same or different)
  • View customer credit and outstanding AR
  • View other customer locations (ship to locations or bill to locations)
  • Record well name, well site directions, AFE number, rig number and LSD
  • View Customer Relationship Management (CRM) information: demographics, contacts, current projects, tasks and notes

Discovery’s Oilfield Rental module is very flexible when it comes to creating a customer invoice when the rig moves. If the customer is moving some or all of your rental items to the next well location, you can copy the original rental order to another

Discovery Rental Return page
rig name and rig location and create a new rental order. When the equipment is returned to your location, the cleaning and inspection charges can be billed on the final invoice or you can pre-set a portion of the cleaning and inspection charges to appear on each of the prior invoices.

 

The Oilfield Rental modules produces delivery tickets and return tickets as well as bill of lading (dispatch) tickets to transport the equipment to the customer’s site. Entering your rental items once on the customer’s rental order means that you never have to re-record this information on the delivery, return and dispatch tickets.

Discovery’s Oilfield Rental Software provides visibility to your staff about the rental agreements and your rental fleet. Rental agreement inquiries show the total revenue generated to date, the customer’s pricing, the well or rig location and you can view the customer invoices that were generated. Rental fleet inquires show your staff where the asset is located (well site, rig, your branch office), when it is expected back (if defined), which customer has it and whether the item is in maintenance at your shop or a third party location.

Management Reports

The Oilfield Rental module tracks profitability on your assets by recording the revenue earned by asset, the depreciation costs, recoverable costs (i.e. damage costs billed to a customer) and non-recoverable (internal maintenance costs). Asset utilization is available on-line to track number of days rented, number of days in maintenance and number of idle days.

Integration

The Oilfield Rentals software integrates to all of Discovery’s other Oilfield operational modules (see Products) and to Discovery’s accounting and financial system modules. All Discovery modules support multi-company, multi-branch and multi-currency operations.

The user productivity tools built into Discovery’s Technology Platform are available in the Oilfield Rentals software including SQL wild card searches, drop down lists, integration to spreadsheets and Email, user defined views and document attachments.